The desk phones light up.
Staffing agency software that runs the desk from job order to placement.
Genaya keeps job orders, candidate pipelines, interview scheduling, client submittals, timesheets, and weekly invoicing in the same operating rhythm so the desk fills orders faster and bills every hour.
One staffing day, from order to placement
Follow a single Friday at a staffing agency that runs on Genaya. Every moment below is the same platform and the same order record - no tool switches, no re-typing.
A job order lands
Lakeside Foods needs six forklift operators on second shift by Monday. The order arrives through your client portal already structured - company, contact, bill rate, start date - and opens in the pipeline as a real job order, not a voicemail to decode.
The interview books itself
Your recruiter matches Maria Alvarez to the order, offers Thursday at 2:00, and both sides get the invite with a video room link attached. No phone tag with the plant manager - the interview exists before the morning huddle ends.
The pipeline moves
Submittals go out all morning. Maria slides from Submitted to Interviewing, the account manager gets pinged, and the whole desk sees the same pipeline - nobody shouts "where are we on Lakeside?" across the office.
The client signs the fee agreement
Brightway CPA wants your Controller candidate. The fee agreement is already in the portal - Priya walks the terms, taps approve, and signs with a finger. A $19,000 direct hire fee authorized before the afternoon call block starts.
Friday billing runs itself
The weekly invoice for 24 contractors on assignment at Lakeside builds itself from approved timesheets - hours, markups, pay link - and goes out on schedule. Nobody rekeyed a timesheet into a spreadsheet to make it happen.
The client works the portal
Dana reviews four submittals, tells you to move Maria to offer, and pulls the signed rate confirmation - all in the client portal, all logged on the order. Your desk sees every touch without a single "any update?" call.
The desk, at a glance
The week closes out. The dashboard shows what the desk actually produced - fill rate, open orders, contractors on assignment - across every client on one screen, with nothing left to reconcile.
Every order, candidate, and invoice on one record.
Intake, recruiting, client submittals, timesheets, and billing share the same order record - so sales, the recruiting desk, and payroll always see the same truth.
Genaya turns the staffing workflow into one connected placement system.
Instead of splitting orders, candidates, interviews, and invoicing across an ATS, a CRM, a scheduler, and a billing tool, Genaya keeps every client-facing and back-office step attached to the same order record.
See how it worksJob orders with full context
Clients, contacts, bill rates, headcount, and status history stay visible to sales, recruiters, and billing.
One pipeline per order
Submittals, feedback, interviews, and offers stay tied to the live order instead of scattering across inboxes.
Revenue connected to placements
Timesheets, weekly invoices, and direct hire fees pull from the same order context the desk already works.
See a job order move from intake to placement to paid inside one system.
The board below shows how staffing teams keep client context, pipeline status, and billing aligned across the same operating surface.
The modules staffing teams run on
Each capability ships inside Genaya - one login, one record, no integration project.
Client and candidate records
Keep employer accounts, hiring contacts, candidates, and full placement history connected in one workspace.
Inside GenayaClients + CompaniesInterview scheduling and video rooms
Book client interviews against real availability and attach a built-in video room to every invite.
Inside GenayaScheduling + RoomsFee agreements, timesheets, and billing
Send fee agreements for e-signature, convert approved hours into weekly invoices, and get paid by pay link.
Inside GenayaEstimates + InvoicesDesk reporting that runs itself
See fill rate, open orders, submittal activity, and contractors on assignment across every client in real time.
Inside GenayaReports + AnalyticsRun Monday on Genaya.
See how Genaya runs job orders, candidate pipelines, submittals, timesheets, and billing in one platform built for recruiting and staffing agencies.